Writes organiser, Sipho Mngomezulu
Planning an event has its own challenges, and the pandemic has made it even harder. For events’ organisers in particular, the main challenge has been about how to successfully organise an outdoor event—like the annual Hearts AFIRE music festival, within the level 1 covid-19 regulations.
Prior to moving into lockdown level 1, the entertainment industry was put to a halt since early March 2020, which led to some events being cancelled. In an attempt to save the industry, comedy, award ceremonies and live performances opted for live streams on social media. While it seemed like a solution then, it still left some parts of the industry crippled.
Although the President’s announcement to ease the level 1 regulations brought some relief to the South African cultural scene, with the recreation and entertainment venues now being able to accommodate 50% of their venue capacity, the concern was how to work around covid-19 regulations, while observing health protocols.
Here are five tips to help you overcome challenges when organising a festival during lockdown level one:
Always check local guidelines before planning your event
- Research about the prevalence and number of covid-19 related cases in the area
- Have a plan in place to cater for unforeseen changes
Get the right venue
- Make sure it caters for double the targeted number of people
- Choose outdoor venues over indoor spaces – if indoors, ensure the area is well-ventilated
Minimize crowding
- Staggered arrivals and departures
- Numbered entries
- Designate seats/places
- Mark the floor to ensure physical distancing between people
Provide all necessary supplies
- Hand hygiene stations
- Closed-lid bins
- Masks
- Screening
Brief guests about the covid-19 precautions
- Before the event starts
- During the event
- Ensure they are followed at all times
To overcome these challenges, events’ organisers should have a plan in place to ensure that the venue can be modified to a safer environment for the patrons. This way, people can be safe and still have a good time.
